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Home | Administrative | Project Assistant (2 positions - job in Liberia

Project Assistant (2 positions -- United Nations Development Programme UNDP   Job Details
There is a strong recognition that significant weaknesses in governance, justice and security institutions of Liberia were key factors in causing the crises that beset Liberia over the past two decades. Through the PRS, the Government of Liberia (GoL) has expressed its resolve to address the weaknesses of the state that have driven poverty, instability and conflict. Importantly, the Government has highlighted the importance of the rule of law for consolidating peace. Effective and accountable legal and justice institutions, access to justice, and the protection and promotion of human rights are not only essential for sustainable peace-building, but are underpinning many of the PRS objectives in general. This is fully commensurate with the UNís analysis and strategy in Liberia. Weak justice systems were identified as a pivotal conflict factor in the 2006 Common Country Assessment (CCA) for Liberia and strengthening the rule of law has thus been included as an important objective in the United Nations Development Assistance Framework 2008-11 (UNDAF) for Liberia. To support the GoL in the achievement of priorities and outcomes described in the PRS and UNDAF, the Liberia Peacebuilding Programme was formulated. The programme builds on the Peace Building Commissionís (PBC) Priority Plan for Liberia which was concluded on 26 January 2011. The LPP is divided into two sections, which are strategically linked. Component 1 focuses on joint justice and security programming, while Component 2 focuses on national reconciliation programming. Component 1 is the key component, given that SSR and rule of law are fundamental to enabling UNMIL transition and fundamental to helping Liberia address the challenges it faces today. This component represents a Joint Justice and Security Programme between the Government of Liberia and the UN with a core outcome to enhance access to justice and security at regional and county level in preparation for UNMIL transition. The Justice and Security Joint Programme (JSJP) proposes a catalytic initiative to enhance access to justice and security at the regional and county levels with the development of five regional justice and security hubs, in addition to the provision of justice and security services that are urgently required. It is envisaged that four core outputs will be delivered under the outcome on justice and security, including: ∑ Infrastructure, equipment, and other logistics for the effective performance of the regional hubs put in place ∑ Justice and security service providers able to provide fair and accountable professional services ∑ Justice and security service providers are responsive to community concerns ∑ Legal and policy frameworks in place that enable national authorities to better perform their duties in the justice and security sector
Description of Responsibilities: Under the leadership of the Deputy Special Representative of the Secretary General Ė rule of law, the United Nations Country Team (UNCT) and UNMIL have undertaken steps to coordinate and position the UNís support to key rule of law areas within the Drawdown phase of UNMIL.This project will enable UNDP to be strong partner for UNMIL and the UNCT and gradually increase UNDPís support capacity as the Drawdown decreases UNMILís capacity on the ground. Duties and Responsibilities Under the direct supervision of the National Officer, and working closely with other project staff, the Project Assistant will have the following tasks and responsibilities: Supports formulation of project strategies and implementation of the Justice and Security annual and multi-year work plan focusing on achievement of the following results: Collection, analysis and presentation of background information for preparation of project reports and briefing and effective application of RBM tools. Presentation of background information for formulation of, draft project documents, work plans, budgets, proposals on implementation arrangements. 2. Provides effective support to management of the Justice and Security project focusing on the achievement of the following results: Creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project. Provision of guidance to the implementing partners on routine implementation of projects. Presentation of information for audit of NEX advances, supports implementation of audit recommendations. Provides administrative support to the Justice and Security Project focusing on achievement of the following results: Review of NEX Financial Reports; preparation of non-PO vouchers for Justice and Security projects. Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in Atlas. Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Creation of requisitions in Atlas for Justice and Security projects, register of goods receipt in Atlas. Making budget check for requisitions, POs and vouchers. Supports resource mobilizationfocusing on achievement of the following results: Analysis of information on donors, preparation of donorís profile. Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas. 5. Ensures facilitation of knowledge building and knowledge sharing in the project and CO focusing on achievement of the following results: Organization of trainings for the partners on the project. Synthesis of lessons learnt and best practices in the Justice and Security project. Sound contributions to knowledge networks and communities of practice.
Competencies : Competencies Solid understanding of the work of UNDP Strong organizational skills and demonstrated capacity to perform effectively within a multi-cultural work environment. Ability to work with minimum supervision Capacity to prioritize and deliver tasks against tight deadline. Ability to participate effectively in a team based, information-sharing environment, to collaborate and cooperate with others. Willingness to accept additional responsibilities as required by the demands of the work. Ability to communicate sensitively and effectively across different constituencies. Excellent command of English as demonstrated both orally and in terms of writing skills. Qualifications : Education and Experience: Secondary Education, preferably with specialized certification in Accounting and Finance. University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement. Proven working knowledge of ATLAS and PRINCE 2 (or similar applications) 6 years of progressively responsible administrative or programme/project experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems. Proven working knowledge of MS WORD, EXCEL and, Power Point
Application: ∑ Only short-listed candidates will be contacted. ∑ UNDP, as a matter of practice, does not charge any application, processing or training fee at any stage of the recruitment process. ∑ UNDP Liberia reserves the right to select one or more candidates from this vacancy announcement. ∑ We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Liberia at the same grade level and with similar job description, experience and education requirements. Visit apply online
Job Category:   Administrative
Job Type:   Contract/Temp
Job Location:   Montserrado
Job Posted:   May 09, 2012
Job Expires:   May 22, 2012
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