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Home | Logistics/Procurement | Procurement Officer - job in Liberia

 
Procurement Officer -- Liberia National Red Cross Society   Job Details
COMPANY PROFILE/OVERVIEW:

The Liberia National Red Cross Society is a Voluntary Humanitarian Organization and an auxiliary to the Government, delivering services to the most vulnerable in emergency, including disasters, conflict, civil strife, ill-health and contextual social issues.

 

The birth of the Liberian Red Cross was influenced by global historical developments back in 1919 January at the end of World War I. The late President of Liberia, Daniel E. Howard, moved with compassion by the degree of suffering occasioned the war and constituted a Voluntary Relief Committee as an auxiliary to the Government to raise funds and assist the war victims.

The Liberian Red Cross as first responder in times of emergency provides immediate relief and health services to mitigate the suffering of the vulnerable population.  We are part of the solution in Liberia. With neutrality and impartiality, we offer hope and support. We act as a force for positive change in communities. We work to empower vulnerable people, reduce human suffering, and promote peace and building resilient communities everywhere for everyone. We are present in the 94 districts of the 15 counties with a strong volunteer’s network delivering quality services.

 
JOB DESCRIPTION:

To be responsible for meeting LNRCS procurement requirements according to its policies and procedures.

 
JOB REQUIREMENT:

Text Box: Job description – Procurement Officer      Function : Procurement Support                                                                     Grade :           

Department :   Logistic/Procurement                                                     Unit : Procurement

Place of Employment: Monrovia - Liberia                                          Contract Duration:

Direct Supervisor: Administrative and Finance Manager

Technical Supervisor: ________________________________________________________________________________

 

JOB PURPOSE:

 

To be responsible for meeting LNRCS procurement requirements according to its policies and procedures.

 

KEY RESPONSIBILITIES:

Procurement Officer will be the focal point for all LNRCS/CRC procurement needs. S/he will be responsible to ensure that LNRCS procurement policy, system and procedures are adhered to.  To void and null fraud and corruption in LNRCS procurement system, procedures and processes. His/her specific responsibilities include:

 

·         Collection and efficient processing of requisitions.

·         Calling for quotations / tenders as per LNRCS and donor requirements, for both local and international procurement

·         Negotiating prices with suppliers.

·         Preparation of paperwork required for procurement.

·         Ensure that materials purchased meets the organisation’s and requisitions specifications.

·         Maintaining an up to date vendor list, and price lists of regularly purchased materials 

·         Induct all new staff on the use of Requisitions.

·         Be familiar with and ensure compliance with Donor and LNRCS requirements

 

Supplier/Vendor Management

·      To manage all aspect of supplier/vendor relationship, including oversee annual supplier rating, pre-qualification and registration and handling all supplier /contractor claims/disputes.

·      Assist staff in supplier relationship management through the measuring and monitoring of key performance indicators including quality, customer service, price, and delivery times

·      To ensure the development and maintenance of a database of appropriate suppliers, equipment and specifications able to supply LNRCS programmes and to share and promote this information with the team and other technical staff.

·      Carry out regular Vendor compliance and ethical checks

·      Carry out service audits on a regular basis

·      Represent LNRCS in supply chain related meetings as requested

 

Managing the Purchasing functions

·      Providing oversight as regards management of all Purchasing/Contracts and administrative matters relating to Purchasing & Supplies

·      Ensure that tendering process is followed and implemented properly for high value purchases ensure that LNRCS achieves best possible value for money, documented procedures are adhered to, and any relevant information is shared with the appropriate people including donor reporting and finance. This will include completing the summary of bid process, understanding the review/approval for award, and the necessary communication to the supplier.

·      Review all bid/quotation/tender analysis and prepare recommendations for approval by the relevant procurement authorities.

·      Make presentations to the Tender Committee on all major purchases requiring Tendering before award of contract

·      Sharing status of tendering and bid process with the requestor and all relevant persons involved from the request to suppliers through bid award

·      Coordinate contract close out procedures when contracts are completed and payment done.

·      Coordinate liaison with Inspection Bureaus on quality survey of imported/export/manufactured goods to assure compliance with LNRCS specifications

·      Providing oversight as regards management of all Procurement/Contracts and administrative matters relating to Procurement.

·      Manages  activities in relation to transportation, distribution and disposal of supplies

·      Arranges clearance of all imported/exported goods and the processing of the necessary documentation.

·      Manage the activities/contract of the clearing and forwarding agent for LNRCS to ensure timely delivery/response to arising needs.

·      To liaise with the Finance department on issues relating to Purchasing and supply and the subsequent payment process

 

Paper trail and records

·         The Procurement Officer will be responsible for developing and maintaining good filing system, ensuring that documents are filed in an orderly and easy to locate manner.

·         An audit trail is maintained for procurement and related documents.

·         The Procurement Officer will update the electronic requisition tracking system on a daily basis and ensure its periodic distribution to users.

 

Linkages

·         Post holder will ensure that materials purchased and delivered meet required standards.

·         Post holder will liaise closely with the programmes/departments on procurement matters, Keep them informed of the status of supplies required for their programme.

·         Post holder will liaise closely and systematically with the Finance unit in ensuring that payments to suppliers are made promptly.

·         Post holder will provide support and guidance to the Finance Manager with regards to contracts and the procurement of services.

·         Post holder will liaise and coordinate with the Finance Manager, to ensure timely staff and visitors travel bookings and purchase of airline tickets for staff.

 

SKILLS AND COMPETENCE:

 

Education and Qualification

Relevant University Degree in Management, Logistics, Public Administration, or Business Administration or Professional qualification in logistics.

 

Experience:

-          05 years experience working actively in related field or experience in Logistics management in humanitarian organization

-          05 years experience in supervising and supporting staff, in managing and training staff/volunteers

-          Very high proficiency in spoken English, in analytical and report writing skills.

 

Knowledge and Skills:

-          Computer literate (Windows, spreadsheets, word-processing and PowerPoint)

-          Good facilitation and report writing skills

-          Ability to demonstrate strong leadership skills including think strategically and coordinating the work of others.

-          Good analytical, communication skills and solution focused person.

 

 
APPLICATION SHOULD BE ADDRESS TO:

To apply for this job, please send your Resume and Cover letter to

lnrcs.recruitment2016@liberian-redcross.org       

 

 
 
 
Job Category:   Logistics/Procurement
Job Type:   Contract/Temp
Job Location:   Monrovia and frequent travel to other counties
Job Posted:   Sep 21, 2017
Job Expires:   Oct 31, 2017
     
     
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