Qualification and Experience:
Completed vocational education or college graduate preferably.
· Knowledge and Skills:
5 years experience in supervising and supporting staff, in managing and training staff/volunteers
Knowledge of accounting principles, procedures and practices applicable to fleet management and safety precautions for vehicles and equipment
Knowledge of existing laws, regulations, rules, and standards affecting vehicle maintenance, inspection, and specifications.
Skills in monitoring /reporting on statistical data for vehicles and equipment
Ability to communicate effectively both written and orally in situations which require a high degree of sensitivity, tact, and diplomacy, and prepare reports regarding a wide variety of fleet equipment, use electronic systems to manage fleet assets,
Able to identify employees concerns and address those matters appropriately and in a timely manner, establish effective working relationships, emphasize and demonstrate LNRCS goal of humanity in all aspects of the work.
Computer literate (Windows, spreadsheets and word-processing)
Good report writing skills
Good written and spoken English
Job Duties and Responsibilities:
The Fleet Assistant will handle the following key fleet and Transportation responsibilities.
Ensure safe storage of vehicle fleet assets
Supervise the drivers, plan and follow up of the vehicles movement and ensure that the drivers are working in strict compliance with LNRCS driving regulations, inside Monrovia and outside on field missions.
Plan in consultation with the head programs and other departments, the transportation needs
Implement standard vehicle asset disposal procedures
Implement and maintain the database for vehicles and ensure regularly updated for program or each operation
Prepare monthly reports on fuel, mileage, vehicle costs, etc.
Analyze the reports: monitoring fuel and lubricant consumption, vehicle costs, etc.
Ensure the timely submission of monthly reports to the Admin/finance manage and Secretary General
· Implementing and maintaining Vehicles rental files
Coordinate transport of goods from Monrovia to the chapters of operation in ensuring that programs request for field are met timely and field mileage costs are made in line with LNRCS mileage recovery tariffs.
· Train the drivers
Ensure that the Drivers performance review is done (Mid-term, end of year or end of contract)
Advice the LNRCS in vehicle driving procedures and protocol
Propose plans for running and managing vehicles under the LNRCS
Coordinate and monitor in cooperation with the selected garage by the LNRCS, the set-up of preventive and curative maintenance of the fleet to maximize service and potential.
Promote the visibility of the Red Cross and its emblem.
· Others Duties and Tasks
Facilitate vehicle registration and insurance, all agreements and contracts to include vehicles
Perform any other work related duties and responsibilities that may be assigned by the line manager
Represents the Secretary General by delegation.