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Administrative Assistant -- Grow Liberia   Job Details

GROW is a private sector development initiative operating in Liberia to promote pro-poor economic growth and stability through partnerships with the private sector. GROW is a 5-year SIDA-funded programme, based on the ‘Making Markets Work for the Poor’ (M4P) approach. The programme seeks to contribute to sustainable peace and poverty reduction through inclusive and integrated economic development in Liberia. Its objective is substantially increased incomes and employment opportunities for a large number of poor women, men and youth, created through market development in agriculture.


Position Description

The Administrative Assistant will report to and work directly with the Programme Manager and Operations Manager. He/she will provide logistical and administrative support to the technical and operations teams. The Administrative Assistant will be expected to work flexibly to support office operations and financial functions.
The role will also require the candidate to display skills in communications and recordkeeping.


Tasks and Responsibilities

·         Assist with the procurement of office and project related equipment;

·         Assist program staff to plan and execute logistical operations, including planning and coordinating meetings;

·         Maintain office petty cash and financial records;

·         Organize logistical and travel arrangements for staff and consultants;

·         Maintain contact database with current and accurate information on vendors, contractors, and partners;

·         Assist with the preparation of all support documentation for the Monthly Expense Report;

·         Assist with end-of-year and audit preparations ;


·         Perform any other operations or financial duties as may be required.


Reporting Deliverables/ Contributions:

·         Weekly Report

·         Monthly Financial Report

·         Quarterly, Semi-annual and Annual Progress Reports

·         Final Programme Report



  • At least 3 years’ experience in administration or recordkeeping;
  • Training in office procedures and use of office equipment (a Bachelor degree is not required, but is advantageous); 
  • Knowledge of computers; specifically, experience in using Microsoft Office.

Criteria for Success


  • Strong communication skills, both oral and written;
  • Demonstrated organisational skills and the ability to manage multiple tasks simultaneously;
  • “Can do” approach to work;
  • Superior organizational skills and accuracy; 
  • Excellent problem solving and people skills;
  • Ability to work independently, as well as in teams;
  • Strong time management proficiency;
  • Sound, mature judgment and integrity.



To Apply

Please send CV and cover letter to Cleopatra Johnson (Cleopatra.Johnson@growliberia.com) by 27th May, 2015. Interviews and a test for shortlisted candidates will take place on 28th and 29th May 2015.



Job Category:   Administrative
Job Type:   Permenent
Job Location:   Montserrado
Job Posted:   May 23, 2015
Job Expires:  
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